Privacy Policy

Controller and contact

Vamit, Belgium. Privacy questions and access or deletion requests can be sent to support@vamit.net. Phone: +32 470 57 74 17. Business details: VAT BE1039001840 and D-U-N-S 374183137.

Vamit is responsible for accounts, technical operation, security, hosting, notifications and advertising. Each club and its administrators decide which club content they submit and which members receive access.

Information Unisono processes

• Account: name, email address, sign-in data and a technical user identifier.
• Club and permissions: club name, membership status, role, section and connected clubs.
• Schedule and attendance: activities, locations, attendance choice, optional absence reason and reminders.
• Communication: announcements, chat messages, comments, mentions, polls, votes and read confirmations.
• Tasks and transport: tasks, completion status, carpool offers, seats and passengers.
• Files: club logo, documents, scores, MIDI, audio, photos, video and technical file data.
• Device and security: push token, language, app version, consent status, App Check signals, IP address and limited technical logs.
• Advertising: consent choice, advertising identifiers and limited device or interaction data, depending on consent and Google settings.

Unisono does not request access to a user's address book and does not independently collect precise device location. An administrator may add an address to an activity. Opening directions uses a separate maps app under that service's terms.

How information is used

Information is used to provide accounts and protected club access, synchronize content, operate club functions, send optional notifications, make uploads available, prevent abuse and display advertising according to the user's consent choice.

Depending on the processing, the legal basis is performance of the requested service, Vamit's legitimate interest in a secure and usable app, a legal obligation or consent where required.

Access within a club

Club information is available only to active, approved members of that club. A request to join an existing club remains blocked until an administrator approves it. Administrators have broader rights for members, content and files. Members may download permitted files; only administrators can delete shared files.

Service providers

Unisono uses Google Firebase Authentication, Cloud Firestore, Cloud Storage, Cloud Functions, Firebase Cloud Messaging, App Check and Firebase Hosting. The Android app also uses Google User Messaging Platform and Google Mobile Ads/AdMob; the web app uses Google AdSense. These services process information needed for the functions described above under their own terms and privacy policies.

Vamit does not sell personal information. Information is disclosed only when legally required, necessary for security or deliberately shared or downloaded by a user to another app.

Advertising and consent

The Android app includes an AdMob banner and the web app uses a separate AdSense banner. Where required, Google first asks for advertising preferences. Users can revisit that choice later. Development builds use official test advertisements.

Retention

• Account and membership information is retained while the account or membership is active and as needed to handle requests.
• Club content and files remain available until an authorized administrator removes them or the club is closed.
• Push tokens are replaced or removed when invalid or when the account is deleted.
• Technical logs follow the configured security and diagnostic retention periods of the service used.
• A complete account deletion request is normally handled within 30 days unless a legal reason requires limited longer retention.

Security and offline storage

Unisono uses encrypted connections, Firebase Authentication, protected Firestore and Storage rules, App Check and per-club roles. A public club name is never a password. No online service can guarantee zero risk.

The Android and web apps may temporarily store previously loaded information on the device for use during a poor connection. The web app uses necessary browser storage for language, session, theme and its installable app cache.

Privacy rights and account deletion

Users in the European Economic Area may, where applicable, request access, correction, deletion, restriction, portability or objection and may withdraw consent. United States residents may also have rights under applicable state privacy laws, which can include access, correction, deletion or choices concerning certain advertising processing. Unisono does not sell personal information.

Send a request to support@vamit.net with the account email address, full name and relevant club or clubs. Vamit may verify identity before providing or deleting information. If the user is the last administrator, a successor may first be required to avoid loss of club management.

Children and youth teams

Unisono is not directed to children under 13. A child under 13 may not create an account or use the service independently. A youth team with members under 13 must manage access and communication through a responsible adult or parent account. For users aged 13 through 17, the club must determine whether parent or guardian consent is required. If Vamit learns that personal information was collected through an account belonging to a child under 13, a parent or guardian can request deletion at support@vamit.net.

International processing

The project's primary Firebase data services are configured in a European region. A user in the United States or another country therefore understands that information is transferred to Belgium and the European Union to provide the service. Google may also perform support, security or technical processing from other countries under the safeguards in its applicable terms.

Changes and complaints

This policy may change when features, providers or legal requirements change. The date above identifies the current version. Users can contact their competent privacy authority where applicable.